7.1.52 Statute Reference

Policy

The following statute references mandate a uniform accounting system within the state of Illinois. The state Comptroller's Office issued S.A.M.S. to satisfy this mandate. Much of the information presented in this policy is the result of these S.A.M.S. requirements.

Chapter 15, Paragraph 207, Sub-paragraph 7, of the Illinois Revised Statutes, 1981, requires that:

"In accordance with generally accepted accounting principles applicable to Government the comptroller shall develop and prescribe for the use of all State agencies a uniform accounting system, applying the encumbrance method of accounting and so designed as to insure compliance with all legal and constitutional requirements including those respecting the receipt and expenditure of and the accountability for public funds...."

The statute also requires:

"...'State agencies' or 'agencies' mean all departments, officers, authorities, public corporations and quasi-public corporations, commissions, boards, institutions, State colleges and universities and all other public agencies created by the State, other than units of local government and school districts. The comptroller shall keep accounts with respect to each State agency which shall accurately reflect the receiving, expending or contracting for the receipt or expenditure of money or other assets on behalf of the State treasury or held or paid out by the State Treasurer..."